Food Vendor Application

2025 Rochester Queer Arts Festival

Feed the Festival

The Rochester Queer Arts Festival will welcome more than 1,500 art lovers, families, and hungry revelers—and we want your kitchen on wheels in the mix. Whether you sling full-on entrées or sweet grab-and-go treats, this is your chance to serve the city’s most colorful crowd.

***If you are selling only pre-packaged foods, please fill out a regular vendor application***

Fee Structure

  • Entrée Food Trucks and Vendors– $175
    Full-service trucks, trailers, or large carts offering meals or savory mains.

  • Snack & Dessert Carts and Vendors – $100
    Ice-cream bikes, coffee carts, pastry pop-ups, or any quick-bite specialists.

  • Electric Hook-Up (optional) – +$25
    Access to a dedicated 110-V outlet; limited connections available.

Each vendor space accommodates vehicles up to 30' long (larger rigs? Let us know in your form). Fees include on-site trash disposal, overnight security, event-wide promotion, and a listing on the festival food-map.

Key Dates

  • Application Deadline: August 15, 2025
    (Submit early—spaces fill fast!)

  • Notification of Status: August 18, 2025
    (Accepted, wait-listed, or declined via email.)

  • Confirmation Window: Accepted vendors have 72 hours to pay their invoice, upload required documents, and sign the liability release to lock in their spot.

What You’ll Need to Upload

At time of application:

  • A photo of your truck/cart.

  • A photo of your menu with prices.

At time of acceptance:

  • Copy of current Monroe County or State health-department license/inspection.

  • Certificate of Liability Insurance ($1 M per occurrence, naming “Rochester Queer Arts Festival” as additional insured).

  • State sales-tax certificate (NYS Certificate of Authority).

Ready to Roll?

Scroll down to the application form, fill in your details, and secure your space at Upstate New York’s most vibrant celebration of art, music, drag, and community. Good food fuels great festivals—come serve up the flavor!

Food Vendor Application